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One of the most common methods for removing someone from all Google Docs you shared with them is the Google Drive method.
This method involves filtering your Google Drive to display only the documents you have shared with a particular person.
Once you have identified the relevant documents, you then select them all by using the shortcut “CTRL + C (Windows)” or “Command + C (Mac).”
Then, right-click on any of the selected documents and choose the “Share” option from the contextual menu.
Within the sharing settings, you will come across the person’s name and their assigned role. To remove their access, simply click on their role next to their name. This action will open a drop-down menu where you can select the option “Remove access.”
In this comprehensive guide, we will walk you through the step-by-step process of effectively removing an individual from all the Google Docs documents you have shared with them.
Step 1: Find the shared documents in Google Drive
1 – Go to drive.google.com and log in to your account.
2 – Click on the advanced search button located in the right corner of the search bar.
3 – In the search filter options, enter the person’s email address in the “shared to” field.
4 – Click on the search button.
Step 2: Select all shared documents and remove access
1 – Once the search results are displayed, press Ctrl + A (Windows) or Command + A (Mac) to select all the documents.
2 – Right-click on any of the selected documents and in the contextual menu, hover your mouse pointer over the “Share” option
3 – Next, click on the “Share” option in the slide-out menu.
4 – In the share popup menu, locate the person you want to remove, and click on the button next to their share role, located to the right of their name.
5 – In the dropdown menu, click on the “Remove access” button
A Better Way
The method described above can become cumbersome, especially when dealing with many shared documents.
A more efficient way to handle shared access in Google Docs is by sharing a folder instead of sharing individual documents.
By doing so, if you ever need to remove someone from accessing documents you’ve shared with them, you can simply revoke their access to the folder, eliminating the need to remove their access from each document individually.
This approach not only simplifies the process but also ensures that you can manage access more effectively.